ART GUILD OF THE KENNEBUNKS
BY – LAWS


ARTICLE I. – TITLE
The name of the corporation shall be Art Guild of the Kennebunks.


ARTICLE II. – PURPOSE
The Art Guild of the Kennebunks is a private, charitable, non-profit, cultural organization dedicated to the advancement of the fine arts, for the benefit of the community and the general public.


Upon its dissolution or other termination of its corporate existence, its assets shall be continued to be devoted to public charity and shall be distributed among or applied to the advancement of the arts.


ARTICLE III. – MEMBERSHIP
Section 1. Artist Members
A. Anyone actively engaged in the professional pursuit of any of the visual arts, may be a candidate for admission as an Artist Member. If accepted by the membership jury, the applicant will become an Artist Member upon payment of annual dues and initiation fee, if required. Applications for Artist membership are submitted to the Chairperson of the Membership Committee of the Art Guild of the Kennebunks. The applicant will be notified when and where to submit work to the Membership Jury. Five (5) works in one (1) medium must be submitted by an applicant for artist membership. The Membership Committee reserves the right to alter or waive the jury process in unique circumstances subject to prior approval by the Executive Board.



B. Membership Jury
The membership jury shall be appointed by the membership committee and will consist of a minimum of three artist members. Jurying for new members shall occur in the spring.


Section 2. Patron Members
Patron Members are those individuals who financially support or endorse the Art Guild of the Kennebunks. Patron members are privileged to attend all Guild functions, receive newsletters and may have their name included on Art Guild of the Kennebunks literature. Patron Members are not voting members.

Section 3. Life Members
Life Members are Artist Members who have made a special contribution to the Art Guild of the Kennebunks. Life Members are granted free membership.

Section 4. Honorary Members
Honorary Members are individuals the Art Guild of the Kennebunks chooses to honor in this manner.


Section 5. Youth Members
Youth Members are students under 18 years of age interested in the study of art. They shall be entitled to such inducements and privileges as may be granted them by the Executive Board.



Section 6. Associate Members
An Associate Member is a non-voting member who cannot exhibit in the Art Guild shows. They can participate in Guild work and committees and attend all Guild functions.


ARTICLE V. MEMBERSHIP DUES
Section l. Annual Dues
Annual dues for all members shall be due and payable by January 30 of each year. The amount is to be determined by the Executive Board.


ARTICLE VI. FORFEITURE OF MEMBERSHIP
Section 1. Reasons for Forfeiture
On the affirmative vote of a majority of the Executive Board, membership in the Art Guild of the Kennebunks may be forfeited for either or both of the following reasons.
A. Conduct deemed detrimental to the interests of the Art Guild of the Kennebunks.
B. Non-payment of dues.


Section 2. Notice of Forfeiture
Before forfeiture of membership for reasons (A.) above, the member shall be given by registered mail at his last known address reasonable notice of the proposed action and the privilege of appealing to the Executive Board. Appeal must occur within thirty (30) days of notification.


Section 3. Automatic Forfeiture
The membership of any member whose dues have remained unpaid for a period of three (3) years shall be automatically forfeited.


ARTICLE VIII. MEETINGS OF THE ART GUILD OF THE KENNEBUNKS
Section l. Annual Meeting
The Annual Meeting shall be held in the spring on a date and at a time and place to be designated by the Executive Board and announced to the membership. In the event of major scheduling problems, the Board may select a date outside the time period. Roberts Rules of Order shall govern in all cases to which they are applicable and not inconsistent with the bylaws or policies of the corporation.

Section 2. Special Meetings
The President is authorized to call a Special Meeting of the Art Guild of the Kennebunks under any of the following circumstances:
A. When at his/her discretion urgent business must be brought before the voting membership.
B. Upon written request signed by at least ten (10) Artist Members specifying the purpose of the meeting and the business to be acted upon.
Notice of any special meeting mailed to members in good standing at their last known address at least fifteen (15) days before the meeting shall constitute adequate notice of such meeting. No business shall be transacted at any Special Meeting except that for which such meeting was called.


Section 3. Mail/E-mail Vote
A Mail/e-mail Ballot shall be valid if business arises that, in the opinion of a majority of the members of the Executive Board, requires the vote of the eligible membership, provided that a ballot and adequate information as determined by the Executive Committee pertinent to the motion to be voted upon shall have been mailed/ e-mailed to all members in good standing at least three (3) weeks before the votes are to be counted.

Section 4. Quorum
Twenty-five (25) percent of the voting members in good standing shall constitute a quorum at all Annual and Special Meetings of the Art Guild of the Kennebunks.
Under Section 3. (Mail/e-mail vote) of this Article, Twenty-five (25) percent of the voting members in good standing shall constitute a quorum.

Section 5. Voting Members
A voting member of the Art Guild of the Kennebunks is any artist in good standing.


ARTICLE IX. – OFFICERS OF THE ART GUILD OF THE KENNEBUNKS
The Officers of the Art Guild of the Kennebunks shall be President, Vice President, Treasurer, Secretary and Corresponding Secretary. Officers shall be determined by the membership yearly at the Annual Meeting.


Section 1. President
The President shall be the chief officer of the Art Guild of the Kennebunks. He/she shall preside at all meetings; in case of an equal division of any question, he/she shall have the deciding vote. He/she shall be an ex officio member of all other committees and remain a member of the Executive Board for one year after his/her term expires.


Section 2. Vice President
The Vice President shall discharge the duties of the President in the absence of the President. In the absence of both and President and Vice President, the temporary chairperson shall be elected by the Executive Board from among the artist members of the Board.


Section 3. Secretary
The Secretary shall keep a faithful record of the proceedings of the Art Guild of the Kennebunks, including minutes of the Executive Board meetings, and shall issue in writing notices of meetings of the Art Guild of the Kennebunks and of the board. The Secretary shall be responsible for all documents and records of The Art Guild of the Kennebunks.


Section 4. Treasurer
The Treasurer shall serve as the chief financial officer of the Art Guild of the Kennebunks with the responsibility for collection and disbursing the funds in accordance with the approved budget or at the direction of the Executive Board, and shall furnish a written report on the state of the funds at the Annual Meeting, and more often if requested by the President of the Board.



ARTICLE X – EXECUTIVE BOARD
The Executive Board shall consist of the elected Officers and Chairpersons of the Standing Committees. The Executive Board and all committee chairpersons shall be appointed by the Nominating Committee and approved by the membership. The terms of office are three (3) years. Officers and committee chairs are limited to two (2) terms and may only be extended due to unusual circumstances. The President does not serve on the nominating committee. This committee is a special committee, consisting of three members appointed by the president, which only serves until the presentation of the slate of nominees for vote by the members.



Section 1. Standing Committees
A. Exhibits committee chair
B. Membership Committee chair
C. Publicity Committee chair
D. Historian chair
E. Hospitality chair

Section 2. Nominating Committee
Shall be appointed by the president and asked to review all positions to present a slate of officers and committee chairs for a vote by the membership at the annual meeting.
Section 3. Vacancies
Should a vacancy on the board occur during the year, it will be filled by appointment and approval of the board for the remainder of the year.
Section 4. Emeritus
Emeritus members may be selected for the Board. They are voted onto the board by the board members for outstanding commitment as Past President or Founding Member and will have the same voting privileges as other board members.



ARTICLE XI. – FISCAL YEAR
The Fiscal Year of the Art Guild of the Kennebunks shall be the calendar year.


ARTICLE XII. – AMENDMENTS
A proposed amendment must be signed by at least five (5) Artist Members and Submitted to the Secretary at least twenty (20) days prior to the meeting at which It is to be acted upon. The Secretary shall submit the proposed amendment to the Voting membership not less than fifteen (15) days prior to the meeting.


After a quorum has been established, a two-thirds affirmative vote of the voting members present shall be required to approve an amendment to these By-Laws at an annual meeting or a special meeting, or of the voting members responding to a mail/e-mail vote.





Revised and effective September 1992.
Accepted by AGK Membership


Revised effective May 2012
Accepted by AGK membership


Revised and effective May 2018
Accepted by AGK membership









By Laws Amendments


These two amendments to the by-laws of the Art Guild of the Kennebunks, are dated Thursday, September 10, 1998 and were approved by the membership at the annual meeting on that date.


Article 111.
Section 3. Membership Jury
The membership jury shall be appointed by the membership committee and will consist of a minimum of three artist members. Jurying for new members shall occur on or about March 15. That shall be the only jury of new members in the year.


ARTICLE VIII. MEETINGS OF THE ART GUILD OF THE KENNEBUNKS
The Annual Meeting shall be held between March 1 and April 1, on a date and at a time and place to be designated by the Executive Board and announced to the membership. (In the event of major scheduling problems, the Board may select a date outside the time period.)


Revised and effective September 1998
Accepted by AGK Membership